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November 21, 2017
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REQUEST FOR QUALIFICATIONS FOR HEARINGS OFFICER SERVICES

Department: Development Services Division/Program:
Project ID: 12-2017-1 Contact Name: De Anna Bingham
Dept Project ID: 2017DS Contact Email: BinghaDS@jacksoncounty.org
Project Type: Request for Proposal Contact Phone: 541-774-6902
Release Date and Time: 8/21/2017 9:00:00 AM Contact Extension:
Due Date and Time: 9/15/2017 4:00:00 PM Award Date:
Opening Date and Time: 9/15/2017 4:00:00 PM
Description:

REQUEST FOR QUALIFICATIONS

I. Introduction
Jackson County Development Services (JCDS) is requesting Letters of Interest-Request for Qualifications from qualified persons to serve as a Hearings Officer (HO). The HO conducts hearings on land use applications and code enforcement complaints and decides quasi-judicial matters for the County. The HO has the authority to adjudicate all county land use decisions and code violations with the power to impose civil remedies for such violations as permitted under Oregon State Law and Jackson County Charter and Ordinances.

II. Statement of Need
With a recent uptick in development and since the passage of the Marijuana Ordinance, the County has experienced an increase in both land use and code enforcement cases and an additional Hearings Officer is needed. The County is specifically looking for someone to act as HO for Land Use cases, with an option to also hear Code Enforcement (and possibly Animal Control) cases. All hearings are held in the Jackson County Courthouse Auditorium located at 10 South Oakdale Avenue in Medford, OR. Land Use cases are held on Mondays (8:30am, 10:30am and 1:30pm) and Code Enforcement cases are held on Tuesdays and sometimes Thursdays from 9:00am-12:00pm.

III. Instructions

1. A signed letter must follow the format outlined in Section V. Letters should be brief and to the point.

2. Letters of Interest must be received no later than 4:00 p.m., Friday, September 15th, 2017 at the JCDS administrative office:
Jackson County Development Services
Attn: De Anna Bingham
10 South Oakdale Ave, Room 100
Medford, OR 97501

3. JCDS will not be liable for any costs incident to the preparation of documents or any other expense incurred by the applicant related to the request process.

4. JCDS reserves the right to reject any and all letters or to waive any informality in any letter when deemed to be in the best interest of JCDS. JCDS may request additional information or clarification from any respondent after receipt of letters.

5. JCDS will appoint a selection committee made up of its management and legal counsel who will make a selection recommendation.

IV. General Conditions
The person expressing interest in serving as a Hearings Officer should:

A. Be familiar with contested case litigation in the state court, with administrative hearings and with the rules of evidence and procedure;
B. Become knowledgeable of Jackson County Code, Jackson County Land Development Ordinance, state building codes, state animal control law, and evidentiary law;
C. Be able to schedule hearings within ten (10) days of notification of the need for a hearing;
D. Be able to consistently, efficiently, promptly and fairly hear and decide cases;
E. Be able to agreeably work with people and to deal evenhandedly with all parties to a hearing;
F. Be able to issue legally defensible written decisions to each party within five (5) business days of the date of the hearing;
G. Enter into a Personal Services Contract with JCDS;
H. State the hourly fee, not a range, he or she will charge to conduct hearings and issue decisions. This fee should include hearing time, necessary research and any nonreimbursable
expenses such as travel (see contract Scope of Work for more details); and
I. Be able to keep accurate itemized and detailed records for the purpose of computing compensable time and submit monthly billings.

V. Format of Letter of Interest
1. Provide a summary of related experience and qualifications.
2. State the fee you will charge to serve as Hearings Officer.
3. Provide a list of references and/or current clients for whom you have provided similar services.
4. Describe your approach and philosophy you would use in conducting hearings.
5. Identify any potential or possible conflicts of interest.

VI. Additional Information

A. Hearings are generally informal rather than prescribed court-style hearings. There will be a JCDS office assistant staff present at the hearings, but the Hearings Officer will preside and
control the proceedings personally.

B. A basic requirement of the Hearings Officer is to be able to work with people of diverse ethnic and socioeconomic backgrounds.

C. The respondent should understand that JCDS is making no representations of tenure or expectations of the specific number of hours that it will use the HO’s services. HO’s are
independent contractors and serve at the pleasure of the Board of Commissioners.

D. The number of hearings annually will vary. This may be a matter of consideration to be negotiated with prospective HO candidates.

E. It is the respondent's responsibility to prepare any written notices, opinions, orders or any other documents in the performance of duties as a Hearings Officer.

VII. Selection Criteria
JCDS will rank the responses, conduct interviews and make a recommendation to the Board of Commissioners. JCDS will offer the contract to the applicant(s) who will best serve the interests of the County taking into account price as well as other considerations, including but not limited to, experience, qualifications, and availability.

Date Entered Name Company Email Phone Number
8/21/2017 6:49:05 PM Thomas Lavagnino Retired tomlava@gmail.com 541-941-9131
8/21/2017 7:56:10 PM Herold Mallari Deltek, Inc. bidsinbound@deltek.com 800-456-2009
8/22/2017 2:38:27 AM Doc Mirino Net Gain Marketing doc.mirino@mygovwatch.com 877-533-1680
8/30/2017 9:21:54 AM Veronica Bryan Prime Vendor Inc. primevendor124@gmail.com 18007469554
9/8/2017 3:24:55 AM Source Management Onvia, Inc. sourcemgmt@onvia.net 206-373-9500
9/14/2017 11:25:39 AM Fred Wilson Wilson At Law LLC wilsonatlaw@outlook.com (503) 409-7670