When people think of employees at the jail, they most likely picture the deputies who supervise inmates. But it’s the corrections records clerks who are the true “front line” staff of the jail.
A records clerk is the first person community members encounter when they contact the jail in person or by phone. From the time an inmate is lodged in the jail, the records clerks handle all of the necessary paperwork and data entry until the day that inmate is released. This includes information related to their court appearances, attorney visits, and new criminal charges added by officers or by the courts.
Records clerks have an expert level of knowledge in a very technical position. They are responsible for preparing for inmate transfers to the Work Center in Talent, assisting court staff with questions, preparing forms, and distributing information to partner agencies. They work meticulously to ensure that an inmate’s charges are entered accurately in order to properly document the inmate’s criminal history. Records clerks provide documents to inmates when they are released, giving them information regarding their condition of release and any future court dates.
The records clerks complete these critical tasks despite multiple interruptions and a host of stressful situations. They can never truly be “caught up” – they have a constant flow of work that needs to be completed quickly and accurately in order to help keep the facility within capacity restrictions. Having records clerks to take care of these necessary and important functions allows the deputies to focus their attention on inmate supervision.
We are fortunate to have a team of corrections records clerks who enjoy what they do, and who are committed to the tasks at hand. They work hard to make sure their contribution to public safety is done well.
Thank you for your support,
Captain Dan Penland